Supporting documentation should be selective, judiciously chosen and relevant to the period under review.
Merit reviews, Assistant and Associate Librarian ranks:
When the candidate and review initiator agree that a standard merit increase is warranted, documentation is normally limited to the candidate's self-evaluation and the review initiator's evaluation. The self-evaluation should not exceed 2-3 pages; supporting documentation is normally not included.
Merit Reviews, Librarian rank:
For standard merit reviews in the Librarian rank, the candidate may wish to prepare a longer self-evaluation and/or include supporting documentation. However, the self-evaluation should not exceed 3-4 pages. Professional judgment should be exercised in choosing documentation to include in the dossier.
Greater than standard merit increases and off-cycle reviews:
A candidate or review initiator may request a "greater than standard" advancement by requesting salary points in excess of the standard two or three point increase and should substantiate the request in the self-evaluation and with documentation and/or confidential letters of support. For the duration of the current contract (at least until 2018) a librarian may not request an off-cycle review for him/herself (2013 MOU Article 4.E.2.d and "Side Letter for Academic Reviews Resulting in Actions with July 1, 2014 Effective Dates"). However, a review initiator may request an early review (interpretation from UC-AFT).
Special Reviews:
The self-evaluation is brief and supporting documentation is normally not included.
Career and promotion reviews:
For career status and promotion reviews, a longer self-evaluation is expected and should cover the candidate's entire career; CAPA prefers no more than 4 or 5 pages. Supporting documentation should be included as appropriate.
Please follow these guidelines carefully. Their use will speed the review process while giving a clear picture of your professional contributions and achievements.