Procedure

Items that are missing are declared lost and withdrawn after multiple searches. Sometimes these items are later recovered (either returned or found in the stacks). This document describes steps to take if a selector determines that the recovered copy should be reinstated.

This procedure is to be used by staff for manual withdrawal of Items only if the items are NOT missing or billed/lost and are NOT on Related records (aka Host Bibs).

This document concerns OCLC holdings maintenance for physical resources. Maintaining accurate institutional holdings in OCLC is important for Library staff and for our users both locally and worldwide, and it is vital for interlibrary services.

This procedure outlines how to enter cataloging statistics into local extension field 955 in Alma using templates, and how to obtain cataloging statistics using Alma Analytics and Excel.

A multi‐volume monograph (MVM) is a monograph complete, or intended to be complete, in a finite number of separate parts. The separate parts may or may not be numbered; volumes may be issued over time or all at once.

This procedure outlines the process for creating minimal records in Alma for prints in the Graphic Arts Loan Collection (GALC) so they can be loaned out to users.

It does not include information for receiving the prints, updating the spreadsheet, sending to the framers, adding the barcode, or updating the website.

These instructions cover relinking item records, as well as holdings records and the item records linked to those holdings records. The instructions don't cover all the possible variations in relinking, but they lay out one way to do the work.

There are times when we have predicted Item records for serial issues that have not been received and need to be deleted.

This procedure presents the steps for marking Alma bibliographic and holdings records for deletion. To delete an item record, see Deleting (Withdrawing) Item Records in Alma.

This document contains the processes and use cases for deleting item records which were created recently in error. This document does not cover deletion for catalog maintenance nor what are traditionally considered as withdrawals.