LAUC-B Executive Committee Meeting
Minutes
Thursday, March 13th, 2008
10:00-noon
303 Doe
Attendees: A. Barone, S. Supple, J. Nelson, E. Kuo, J. Silva, T. Salazar, L. Diamond
Guests: M. Cochran, J. Eason, K. Leonardo
I. Announcements
EAL opens Monday. ExComm to have a meeting at EAL soon.
II. Reports
A. Treasurer's Report (J. Nelson) There is $125,215.04 left in the budget.
B. Meeting with the University Librarian (A. Barone and C. Lee)
Armanda met with Tom. Two co-chairs have been selected for the LAUC-B 2009 Conference
planning committee: Pat Maughan and Terry Huwe. The committee will be assembled in the near
future.
A draft of a campus report entitled "Status of Work Life" was sent to Tom. Tom suggested the
report be brought up with Susan Wong. Armanda has been selected for the New Directions
Retreat and her project is the future of jobs in the University Library. This report has also been
shared with the members of her group and they may incorporate parts of it in the 1-2 page
spotlight paper for the New Directions Retreat.
Overview BILD taskforce. The staff survey was sent out and the task force is working on
compiling the results. Preliminary numbers: of the 140 responses, 50% have library degrees. 12-
14% of the responses are in Library school and many requested opportunities for professional
development like job shadowing. A full report of the survey will be ready by the next ExComm
meeting.
C. Committee on the Library, Berkeley Division of the Academic Senate (C. Lee)
The meeting was cancelled.
D. LAUC Statewide 3/7 Conference Call (A. Barone)
Topics discussed in the LAUC Statewide call included:
LAUC elections: Few suggestions for statewide president candidates have been received and
there are 2 candidates for secretary. The election calendar is up.
Committee on Research and Professional Development. 6 proposals were received: 2 were
approved; 2 were sent back for rewrite and 2 were denied.
Statewide Spring Assembly at UCI: May 7-8, 2008. Brian Schottlander, UL from UCSD will speak
on the future of bibliographic control. Steven Abrams of SirsiDynix will give a talk tentatively titled "Heading for 3.0 world: Technologies to Watch." There will be 4-6 scholarships for travel. Two
potential topics to be discussed are the Berkeley Research Impact Initiative (BRII) and "Scope 3,"
an open access publishing project in particle physics. The LAUC conference website will be
available soon.
The Fall 2009 LAUC Assembly will be at UCSF.
UL for CDL interview will be happening soon. The Statewide LAUC ExComm board has been
invited to the interview, though CDL is not paying for travel.
III. LAUC-B Committee Updates
A. Committee on Research (V. Shih)
This topic has been postponed until the next ExComm Meeting.
B. Committee on Appointment, Promotion and Advancement (M.
Cochran)
Myrtis Cochran and James Eason attended the meeting for CAPA. The CAPA Committee also
includes Nick Robinson, Lynne Jones, Manual Erviti, Chris Tarr , Gary Pete. CAPA has held a
logistics meeting and has started reviews. 29 cases have been received which is less than half
from last year. CAPA also reviews job announcements and participates in the interview process.
Since November 9, 2007 CAPA has participated in 9 interviews for 3 positions. CAPA has
reviewed 2 job descriptions in this time as well, compared with 11 between January and March
last year.
An early bird on what peer review is, focusing on the benefit of the process, especially in light of
the recent MOU issues was suggested. The Professional Development Committee and CAPA
could cosponsor the event.
CAPA is moving toward utilizing new technologies for its work A bSpace Account for CAPA
members has been set up which is used for scheduling and templates for sample documents. In
future years, this may be used for electronic submission of dossiers; however there may be
privacy concerns. The point was raised that the business school uses it to house confidential
business documents that are used in classes. A suggestion to look at how faculty reviews are
done (do the faculty submit their reviews electronically?) was suggested.
IV. "Get to know the Affiliated Librarians" program idea (S. Supple)
Shannon met with TALAG and talked about an idea to host an assembly-type program as an intro
to the affiliated libraries which would be open to all library staff, not just affiliated library staff. At
this event, all affiliated libraries would give a 5-10 min introduction to their library/archive,
covering what they do, collection highlights, services, etc.
The tentative date will be sometime between June 9-12. Rita Evans and Shannon to coordinate
the event. LAUC ExComm agreed it was a good idea and approved LAUC-B cosponsoring the
event.
V. LAUC Lunch Coordinator & Host Documents (T. Salazar)
Kris Leonardo met with ExComm to discuss and clarify the changes to procedures for the LAUC-
B Job Candidate Lunches.
The current LAUC-B ExComm Chair grants blanket approval for the current ExComm. If former
LAUC-B ExComm members take a candidate out to lunch, approval must be from the current
Treasurer or Chair. All paperwork must be sent to the Lunch Coordinator.
All hosts for candidate lunches must fill out part A of the pre-approval form. For Mentor lunches,
the Mentor Coordinator will fill out the pre-approval form.
The Check Request form must be signed in paper regardless of pre-approval. UCB currently
does not allow electronic signatures for this form.
Explicit instructions to not go over the prescribed per-person rate will be included in the new
documentation. The per-person rate is calculated by taking the sum of the food, beverage, tax,
gratuity, service, and delivery costs and dividing it by the actual number of attendees.
The process of setting up and paying for mentor lunches will be sorted out at the next meeting.
IV. New Business
Mentor program. Beth Dupuis thinks that the 5 year requirement at UCB is too harsh. This could
potentially be changed to 5 years of professional experience, and having gone through the UC
peer review process at least once. The time limit for a mentor to be paired with a new librarian
will be limited through the first review cycle, which would translate into a 2-3 year commitment.
Also, there are no official documents on the mentoring program, so Evelyn will draft a document
for the next meeting.
The possibility to cover membership fees from professional development fees was discussed. It
is unclear as to what the specific UCB policies are on this issue. Armanda will investigate.