LAUCB Executive Committee Meeting Minutes
Tuesday, October 15, 2024,
9am-10:30am
Zoom
Minutes
Present
- ExComm: Christina Fidler, José Adrián Barragan-Alverez, Becky Miller, Jackie Gosselar, Jessica Tai, Charlotte Daugherty, Kristie Chamorro, Salwa Ismail, Nadia Winters
- Guests: Gisèle Tanasse, Tim Vollmer, Jeremy Ott, Sam Teplitzky
Announcements
- Business library is now closed; will hopefully reopen in February
- Bancroft has a Día de los Muertos alter
- Law Library has new Director, Jessica Whytock
- CAPA Academic Review Workshop 10/21, 10:00 Zoom
Reports
Treasurer’s Report (Jackie)
- LBS-led training - several sessions; Jackie is working on FAQs; put documents in Budgets/Financials part of ExComm folder.
- Our new contract’s Professional Development funds still getting sorted out, Jackie will check with LBS.
- September Financials
Affiliated Libraries (Kristie)
- Kristie will do another year as Affiliated Rep to replace Cyrana, should update website
LIBR Meeting (Salwa)
- Notes in Drive in LIBR folder.
- Report back from CAPRA meeting - Grim financial picture with reduced state support; Library not mentioned at this CAPRA meeting
- Topics for future discussion at LIBR include: Library collections and licensing costs (some faculty may not understand that the Library is funding online subscriptions that they use); Moffit closure and its implications; other library closures; how to increase revenue to libraries; how they can work with Library development to generate more revenue; digitization.
- Bancroft Library Reckoning Committee was second half of meeting, so others joined for closed discussion (no notes)
9/27 Meeting with the UL (Christina)
- Idea for Spring symposium to highlight Library research, or could be in Summer. Should this come from LAUC-B, or separate? We need a Spring Assembly, so we could adopt this idea; could involve posters. Our budget is $275 per assembly; could combine with Affiliated assembly and/or include SDC. We usually start assemblies with business meeting. Could be in mid/late May. Consensus seems to be to use this idea for our Spring Assembly. Involve RPD committee.
- Update on Core Services - there will be groups focused on functional services.
- For Fall Assembly, an idea was to have LHRD talk about new practices from Racial Justice Task Force used in searches - SW said this was feasible.
- Cabinet - does ExComm feel they need to meet with Cabinet? Could be as needed rather than regular occurrence. Might be good to at least meet once to keep engagement going - early Spring / Spring might be good time. Cabinet could always join our meetings, too.
LAUC Statewide (Christina)
- SLASIAC and UCOLASC haven't met;
- Prof Devt money (statewide research funds) has been granted, so we all need to encourage members to try to use the money;
- Internet Archive went down (hacked), back as read-only, Christina will start archiving LAUC website quarterly;
- UCOP reached out to LAUC about APM revision - meeting scheduled; document started to collect questions and concerns
LEIC (Gisèle)
- Minutes have been distributed; finalized principles / guidelines on what it means to be member;
- what level of engagement will LEIC have with Bancroft Reckoning?;
- planning SMART goals with subgroups for their work this FY - e.g., looking at art across libraries; public service survey
- LEIC assembly for learning opportunities;
- Co-chairs will meet with Cabinet soon.
- Looking at funding going forward - what should it go to - prioritizing things that reach a larger audience (vs. funding conference participation).
Continuing Business
- Move LAUC-B meeting time (Christina)
- review of availability survey - after January, will move back to regular second Wed 10-12 meeting time;
- LAUC-B Conference (Christina)
- Christina hasn’t found Chairs by asking around, so will put it out to list-serv; Statewide interested and will participate in planning (librarians from other UCs will be on committee)
- Distinguished Librarian Award Committee (José Adrián)
- will reach out to wider LAUC-B group for participation
- Cabinet meeting temp gauge (Christina)
- Discussed in earlier agenda item
New Business
- Cal Answers LAUC B Professional Development by CF2 Dashboard Training in October (Jackie)
- Trainings went well. Unfortunately LBS will never be able to tell us what our balance is through this tool in CalAnswers (this was common question); you will need to submit a ticket to LBS to request information on your remaining professional development fund balances.
- It’s still good to be able to learn how to use our chart strings
- R&D Committee survey (Tim and Jeremy)
- Report circulated
- 56% of LAUC-B members responded (better than response rate for 2018 report)
- Conference attendance down from 2018 (probably due to COVID); virtual offerings growing;
- Funding and workload barriers to participation; also cumbersome reimbursement process
- Fewer report spending most of their money than in 2018. Why do people not spend all their money? Several reasons, including that costs have increased.
- 75% spend at least some of their own money; increased PD funding in new contract will help, but some still spend more than the increase
- More than half help organize conferences, but there isn’t extra funding for this
- Some newer LAUC-B members aren’t sure what to use funds on; should be easier process for reimbursement
- Moving survey materials to LAUC-B share drive; should also live on website under Reports
- Q10 - interest in training about how to use funds; mentoring could be helpful too; would be interesting to encourage librarians to expand horizons about what kinds of things to attend (but lack enough money for that); librarians have had more added to their plates (subject responsibilities, etc) without getting more PD money; SDC does some messaging about this to their members
- Perhaps a 1-page summary could be developed for new librarians about using PD funds; maybe RPD could help, or perhaps LAUC-B Mentor program; CAPA (past members) may be able to give general input. Jose Adrian, Nadia, Jessica volunteered to help do this
- Christina can bring to Statewide to see what others are doing
- Fall Assembly date and programming (Christina)
- Need date; will have business portion (first 15-20 minutes), plus programming
- Ideas for programming - LHRD; RPD reporting on survey/report; Kristie has put together material on Gen AI, could possibly work with Ann (could present that in Spring);
- Hold the date: Thursday 11/21 10-11, TBD in-person vs Zoom
- LAUC-B Research Symposium (Spring Assembly) (Christina)
- Possibly week after Commencement
- Succession planning - feedback from Parliamentarian (Christina)
- 2 paths - Appoint someone now for January and that person could start attending now; that person would still run for their Chair position during usual election; or we suspend bylaws and have an election now (other campuses don’t have this restriction)
- Christina moved to suspend bylaws and hold special election; José Adrián seconded; unanimous vote; Christina will work with NEC
- We could also discuss modifying bylaws so wouldn’t need to suspend them going forward
- Vice Chair would start in January but could start attending meetings earlier