Cataloging and Metadata Council Meeting of November 19, 2019

1:30-3pm

303 Doe Library

Attendees: Adnan Malik, Chris Tarr, Frank Ferko, Haiqing Lin, Heiko Muhr, Jim Church, Jo Anne Newyear-Ramirez, Lisa Rowlison de Ortiz (Chair), Lynne Grigsby, Michael Campos-Quinn, Randal Brandt, Robert Talbott, Robert Toyama, Sherry Lochhaas, Tim Converse, Michael Meacham, Salwa Ismail, Jim Latchney, Jane Rosario, Stella Tang, Jean Dickenson, Matthew Schmitz

Minutes: Lynne Grigsby

Announcements

1. Unit announcements

Jim Latchney will be standing in as serial rep in place of Trina

Randy: two new acquisitions staff have started; a new Cataloging & Metadata Librarian will be starting December 2: Lisa R!

Heiko: thanks to Reza and Imad for transcribing the Ottoman Turkish text and adding the Arabic script for 3 rare Ottoman maps for the Bancroft Library. This really added value, the donor has promised a rare 18th century atlas and a meeting has been set up to talk about additional donations

Randy: CLIR grant to digitize all California Land Case files. Cataloged at collection level, with finding aid. Project will involve preservation & metadata folks. Land Case Maps were digitized in early 2000s.

Round Robins

2. Council reps reports:

• Arts & Humanities (Adnan Malik)
• Presentations by selectors for strategic funding

• Last meeting: Presentations by selectors for strategic funding
• Previous meeting: Salwa presentation on data

• Welcome to Shannon Kealey, new Life and Health Sciences Division head
• Strategic collection development funding proposals, including one for Royal Geographical Society materials related to the history of exploration
• Faculty survey action plan presentation by Chan Li

• October meeting cancelled; November meeting is next week

3. LIT update (Lynne Grigsby)

• Millennium stuff
• 880 project -- latest languages completed
• 3XX suppression of $2 completed
• Vendor load table change per C&MS & Acq
• Training server to be refreshed 12/9/2019
• Metadata analyst training underway and going well. C&MS' Jim Latchney is participating in the training.
• Windows 7/WIndows 2008 updates
• NRLF Inventory Management System Statement of Work
• Migration off O-drive reminder
• Imaging work and DAMS migration/implementation
• Power outages instructions for working at home

4. Web Advisory Group (Sherry Lochhaas)

• New staff homepage -- any suggestions please send to webman
• CRL button added to OskiCat and Discovery
• Login page for libproxy & My OskiCat updated with selections stacked

5. RDA Update (R. Talbott)

• Email on 10/18 alerted the 3R project has finished. Date for release of revised RDA Toolkit is 12/15/20. Development is moving on to translations & Policy Statements.

6. Library Leadership Team Update (Jo Anne Newyear Ramirez)

• Power outages -- Jeff sent a document to RoundTable for comment (going out today to all staff?)
• Position replacement in ILL (head of ILB)
• Achieve Together email -- coaching program encouraging attendance at day long training for managers.
• Roundtable discussion - Beth is the chair and re-envisioning what it will be - more interactive. Spending time at LT discussing agendas and what Roundtable wants to achieve

7. Systemwide ILS (SILS) Group Update (Randy Brandt & Lynne Grigsby)

• Phase 3 report sent to CoUL; redacted version will be posted (that doesn't mention vendor names)
• Announcement of selected vendor should be made by the end of January 2020.
• SILS Governance and SILS Harmonization continue to work

Agenda

8. ILL report and the CSC Collecting Policy draft - Jean Dickinson

• Two documents discussed at CSC shared with group

9. SILS “fix it” list

• Working group to be formed to work on list and determine next steps. Members will include a number of people, e.g., special collections, music, EAL, C&MS, etc. As different record types are discussed people from Acquisitions and Access Services will be included. Hope to form the group in the next couple of weeks.

10. Future plans for the Council

• Thanked Lisa R for chairing this group
• With SILS on the horizon, council and task group to work on the tasks, the goal is not to have tons of meetings. Jo Anne would like a couple months to think through this -- no meeting Dec & Jan. Email list will be active -- feel free to use. At this time Jo Anne is proposing to co-chair with Salwa, but wants to discuss with Jane and Randy to work through ideas. Find out SILS vendor Feb 1st (maybe) good timing. Open to suggestions.
• Salwa added that she has been involved in migrations at two different institutions and meetings were all things SILS for almost 2 years. It is a lot of work.