303 Doe Library
Present: R. Brandt, M. Campos-Quinn, A. Clemons, T. Converse, L. Grigsby, H. Lin, S. Lochhaas, A. Malik, H. Muhr, T. Pundurs, L. Rowlison de Ortiz, R. Talbott, C. Tarr, S. Tang, R. Toyama, M. Schmitz, F. Ferko, Y. Agis, S. Tang, N. Shiraishi
Minutes: M. Campos-Quinn
Absent: J. Newyear Ramirez, J. Lefevre
Announcements
1. Unit announcements
Staffing (eg. new staff hires, departures, retirements) & Unit news
Frank Ferko returned in May as the Music cataloger.
Yasmine Agis joined Bancroft as a copy cataloger and student supervisor
Bancroft has opened a search for an acquisitions and curatorial support position
C&MS has filled the position of cataloger for English-language and Wester European language materials. Ute Rupp (formerly a copy and original cataloger in C&MS) began as a Metadata Creation Professional May 28.
New projects
Round Robins
2. Council reps reports:
Arts & Humanities (Adnan Malik)
At the previous meeting, Jennifer Dorner presented on Ally, software designed primarily to aid in accessibility for course materials offered through the Learning Management System. It can look for and direct students to OCR versions of text materials, and can produce audio transcripts of AV material.
Social Sciences (Adam Clemons)
Jessie Silva began his role as Scholarly Resources Strategy Librarian
Jennifer Dorner gave the same presentation about Ally as was provided to Arts & Humanities Council.
There was a demonstration of the Melvyl upgrade (to WorldCat Discovery from WorldCat Local) that is anticipated to take effect July 9.
The Media Resources Center is expected to fully reopen in July.
Sciences (Heiko Muhr)
Staff from the Division of Data Sciences presented on two topics:
Discussing the various courses offered to staff for training in Data Science topics: https://data.berkeley.edu/education/data-science-education-opportunities
And discussing ways to connect faculty with DS staff and resources to better integrate data science approaches into instruction, for example through data science modules: https://data.berkeley.edu/education/modules
Also, there are resources listed on the Data Sciences website (https://data.berkeley.edu/) for faculty, students, and others.
Public Services (Trina Pundurs)
PSC did not convene in May, but in June discussed the ongoing refresh of public computers.
3. LIT update (Lynne Grigsby)
There have been a lot of staffing changes and shortages in LIT recently, resulting from retirements (such as Giulia Hill) and departures (for example, two imaging positions).
David Moles has accepted a position as Application Programmer 4, replacing Giulia Hill.
LIT is currently interviewing for an AP2 position.
LIT is preparing for annual statistics processing, and the training server will be unavailable for some weeks in July due to staffing shortfalls.
The soft launch of the new TIND digital asset management system is expected approximately in July.
The Windows 10 rollout on public computers is progressing:
There will be a single base computer image used at all stations across libraries
This includes some simplifications, unification of icons, and removal of Firefox.
WorldCat Discovery is planned to launch July 9 with the retirement of WorldCat Local.
Data Lab will be removed as a pickup location and its (fewer than 200) records will be suppressed. The DL is now physically closed.
Records in the Philosophy library holdings will be suppressed, downloaded, and given back to Philosophy as a spreadsheet for their internal use. Once certain acquisitions projects are complete the Philosophy holdings will be removed from Millennium.
The Request for Proposals for the RLF Inventory Management System (IMS) is out to vendors. This new tracking system is necessary to manage the new high-density shelving at NRLF (Phase 4 stacks module to be completed late 2020).
4. Web Advisory Group (Sherry Lochhaas)
Did not meet in June.
Personal accounts in WorldCat Local will need to be exported and migrated to WorldCat discovery.
5. RDA Update (Trina Pundurs)
In the April release of the Beta RDA Toolkit, the English language text was stabilized; in the May follow-up release, one new feature is adding citation numbers to individual RDA instructions. These numbers may or may not be persistent identifiers.
6. Library Leadership Team Update (Jo Anne Newyear Ramirez)
Absent
7. Systemwide ILS (SILS) Group Update (Randy Brandt & Lynne Grigsby)
The SILS RFP has been released to vendors.
Vendor questions are being accepted.
The group's members are being trained on scoring vendors' responses to the RFP. The scoring is anticipated to happen between mid-July and mid-August.
The SILS Governance Council had its preliminary meeting, but has not had any substantive discussion.
Salwa Ismail is expected to be a prominent member of the Governance Council.
Agenda
8. Update on Metadata bias and LC subject headings proposal: https://docs.google.com/document/d/1X7yOtwnSjmpIQnJuDr-eI8LuA0pYoR8UEQCD_XqtKpc/edit?usp=sharing (Randy & Lynne)
Decisions agreed upon at the previous (April 2019) meeting of C&MC have been put into motion.
This has begun with exploring how we could expand existing MARCive processes as a way to add modified 690 subject fields to Berkeley's records containing the LCSH headings determined to be most egregious.
This appears to be quite doable, as they have done similar things with other institutions.
MARCive will add a 650 _7 using our preferred heading, which LIT will then convert to a 690 [on re-import?]. Having this process in place in an ongoing way should be able to handle the modification of records that will come into Millennium in the future, as opposed to periodic, static batch updates performed by LIT.
Several details need to be ironed out with LIT staff, including how to avoid adding 690 fields ad infinitum to local records during multiple re-loads, since 690 is protected locally from overlay by OCLC.
9. CMC Co-Chair
L. Rowlison de Ortiz proposed rotating the CMC co-chair appointment annually, cycling alphabetically through the names of each member unit that is directly related to cataloging. The representative from BANC will go first, then one from the next unit alphabetically, and so on.
This proposal was agreed upon by a majority vote.
10. PFA CSV-to-MARC script
Michael Campos-Quinn discussed a set of scripts he developed to convert CSV data (exported from preexisting databases) to MARC in JSON, which MARCedit can then transform to a batch to be loaded into Millennium.
The existing script(s) are ideal for collections of materials on very similar carriers (PFA has a large collection of audio and videotapes that will use this method).
Anyone interested in collaborating should get in touch (mcq@berkeley.edu) and look at the GitHub repository: https://github.com/BAM-PFA/magickMARCer
11. SILS Harmonization Pilot Project: 9XX inventory (review AskTico document on 9XX local field use: https://asktico.lib.berkeley.edu/9xx-local-field-use-2/) (Randy & Lisa)
This project got underway last week (the week of June 10).
The goal is not to enforce uniform cataloging across each campus, but to harmonize practices that overlap.
The 9xx inventory is the first project that will aim to document ways to achieve this harmonization across campuses.
See ACTION ITEM 1
12. SILS Data Cleanup Task Force (charge: https://docs.google.com/document/d/1X-YkLw7kOvrYYyJPibFvcmXOYT6IQszphrT_XJqtAu4/edit?usp=sharing): seeking input on a) Millennium data cleanup needs, and b) how we can become more agile in dealing with those needs (Trina)
Began in late May, with a charge of identifying data cleanup that can/should happen prior to the SILS migration, as well as potential cleanup points that may be system dependent once a vendor is selected.
The DCTF would like input from CMC contributors on these points:
"What existing data problem (not Millennium functionality problem) would you like to see solved as part of the SILS migration?"
An example is the large number of bib records with duplicate OCLC numbers
"What are your pet peeves with the existing data?"
See ACTION ITEM 2
13. AskTico document review: SCP: Identifying and working with SCP bibliographic records (https://asktico.lib.berkeley.edu/scp-identifying-and-working-with-scp-bibliographic-records/). Minor update; document already edited (Trina)
T. Pundurs updated the document in question.
14. MARC 040 subfield b
L. Rowlison de Ortiz gathered records (~45,000) where the 040 $b (language of cataloging *not* language of material) is *not* English and is *not* blank (which indicates English as a default in older WorldCat records). These indicate records where the language of cataloging is not English, and which should be matched to English-language records in OCLC if one exists.
Lisa submitted a ticket to LSO to start a project to correct these records.
The goal is to send the records back to OCLC and have OCLC attempt to match any existing non-English bib records to an English-language version of each record.
Many of these records are at NRLF, and the project may involve cooperation from other campuses.
ACTION ITEMS
CMC representatives should review the 9xx inventory linked above and look for any omissions or changed practices. These should be reported to Lisa and Randy by Monday, June 24th.
Representatives should respond to the SILS Data Cleanup Task Force request for suggestions within the next month; please email tpundurs@library.berkeley.edu