Sciences Council Meeting of April 2, 2020

9:00 - 10:30 AM

via Zoom

Present: Debbie Jan, Becky Miller, Heiko Muhr, Brian Quigley, Michael Sholinbeck, Elliott Smith (chair), Sam Teplitzky, Susan Powell (recorder), Kristen Greenland (facilitator), Lisa Ngo, Anna Sackmann

Agenda

Announcements - All

Transformative publishing agreements: Please forward any questions you may have about the Cambridge, PLoS, JMIR, and ACM transformative publishing agreements to Elliott, who will compile them for Rachael Samberg and Matt Willmott to address in their upcoming webinar.
Roundtable minutes for the meeting of Feb. 27 (sent out to libstaff Mar. 3): Expertise groups to sunset by June 30
Elsevier MRW - Brian shared a list for review for purchase
Mendeley Institutional Edition accounts are expiring if they haven't been logged into for 12 months from a recognized campus IP address - Becky can help individual users get back into the institutional group, and Brian is double-checking our IP address with Mendeley to see why using the VPN or proxy wouldn't work.

Sciences Council representatives - E. Smith

Volunteers needed; 2-year terms begin July 1:

Collection Services Council, EPS representative

current EPS representative: Samantha Teplitzky; incoming EPS representative: Anna Sackmann

Public Services Council

current representative: Susan Powell

Web Advisory Group

current representative: Lisa Ngo

Many thanks to the outgoing representatives for their service. People interested in filling the open spots should reach out to Elliott.

Remote resource needs/requests - M. Sholinbeck

Discussion of requests received for remotely accessible resources such as e-versions of print textbooks on course reserve, lab videos, recorded lectures, news sources, etc. and successes/frustrations in fulfilling the requests.

Vital Source, Red Shelf platforms were discussed
Some interest in JoVE videos
DSP program may be able to help with scanned versions of course readers
CDs that have been copied by Library IT for preservation may be available as iso files for patrons' requests (send message to Help Desk)

Sciences Council goals and meeting schedule - All

Discussion of what makes sense for Sciences Council based on encouragement from Roundtable “to adopt new approaches that still allow their group to accomplish their core goals while also reducing the number of meetings, new projects, and simple reporting out of other groups.”

Elliott spot-reviewed agendas from past 5 years of Sciences Council meetings and identified types of agenda items. He will send a survey to the council for ranking the importance of the different types of agenda items.
Guests are a lot of work to organize sometimes, but members find their visits useful.
Sciences Council useful as a community of practice to keep discussions going between science librarians on campus.
In-person discussions/conversations about topics can generate valuable outcomes that wouldn't necessarily result from email distribution of news.
Suggestion that council reps could propose items for discussion instead of having routine report backs.
When guests are present we seem to need more time, but maybe we can streamline?
Could we move to 50-minute Berkeley time meeting
Appreciation for canceling meetings when there are no agenda items; given busy schedules & conflicts, suggestion to keep monthly schedule and cancel when not needed
Could slack be an option for additional communication?
Social Sciences Council model of having members add items directly to agenda rather than emailing items to chair may encourage more participation in agenda-formation
Consensus: Sciences Council is a valuable forum for discussion and information exchange, streamline agendas, focus on meaningful discussions, value of having guests, keep monthly meeting, perhaps shorten meetings

Around the table

Next meeting:

May 7, 2020, 9:00 - 10:30 AM

Earth Sciences & Map Library Seminar Room/Zoom