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Placing Materials on Reserve: Instructions for Faculty and Instructors

Instructors are invited to place course materials “on reserve” in campus libraries, or as e-reserves in bSpace or bCourses. Course reserves give students shared access to required readings and homework sets as an alternative to purchasing individual copies of course materials.  The Library prefers to place library-owned materials on reserve, but accepts instructors’ personal copies and homework/problem sets also.

LIBRARY RESERVES

Complete and submit your reserve lists, with a separate form for each course.  Open and save the form, add your information, save a copy for yourself, and deliver a copy to the library where you want the reserves to be available. Use multiple forms or pages as needed.  Completing the form fully helps the Library process your request faster and without follow-up questions to you.  

All libraries accept reserve request forms by email, in person or via campus mail.  A few libraries accept faxes. Contacts for each library listed below.

Course Reserve Request Form

Course Reserve Personal Copy Form

 

GUIDELINES

If you follow these guidelines and submit your lists well in advance of the semester, the majority of reserve items you request should be available on the first day of classes. Course reserve requests are processed in order of receipt.  The Library purchases requested items for course reserves as needed.  New items take 8-12 weeks to arrive; please submit requests early.

Limits: Instructors are strongly encouraged to select no more than 25 titles per undergraduate course. Unusually long reserve lists are rarely used by students, inadvertently limit access to those materials by other researchers, and delay processing time for other course reserve items.  Since students rarely check out optional readings, we encourage you to list suggested readings on your syllabus but not place them on reserve.

Location: Moffitt Library is the recommended location for all lower-division undergraduate courses, and can be the location for all other courses.  Due to space and staffing limitations, the subject specialty libraries are primarily for upper-division undergraduate courses and graduate level courses.  Graduate Services in Doe Library accepts reserves for humanities graduate level courses.

Loan Periods: Reserve items usually have a 2 hour loan period which allows items to be taken out of the library and may be checked out overnight if borrowed within the final two hours of the library’s circulation desk hours.  Special circumstances allow for alternative loans: 2 hours Library Use Only, 1 day, or 1 week.  Titles requested by more than one course may have a more restricted loan period to better accommodate a greater number of users. 

Articles and E-Reserves: The Library does not put library-owned journals on reserves.  For articles, we encourage you to see if the full text is available from a library-owned resource and use the persistent links to allow students to access those from your bSpace course site.  Described in the e-reserves section.

Homework/Problem Sets:  The Library accepts copies of homework/problem sets for reserves. These should be delivered to the Library in sufficient number of multiple copies and in binders that keep materials in order and are durable to stand up to heavy use.

Personal Copies: The Library accepts personal copies of books and other materials for reserves.  Instructors are cautioned to make this decision with care as items may be lost or damaged by borrowers.  Instructors should never part with their only copy of a required reading. Unless these items are gifts to the Library, they will be returned at the end of the semester.  

Multiple Copies: The Library provides at least one copy of each reserve title.  Some reserve materials are never checked out, so the Library may monitor demand before investing in multiple copies.

Additional Requests: Requests to add additional titles at a later date should follow these same procedures.  Those will be treated as new requests and processed in order of receipt.  In order for the Library to acquire and process items before semester end, last requests are encouraged no later than mid-semester: Fall (Oct 31), Spring (Mar 31), Summer (Jul 31).

eReserves in bSpace and bCourses

  • bSpace - Use the Resources area to create links to Library and web resources, upload digital works, and more. For more information see bSpace help.
  • bCourses - Use the Files area to upload readings, or edit any bCourses page to add a direct link to an online library-licensed resource. For more information see bCourses help.
  • Other systems - Copyrighted content that is uploaded to your course site should only be available to students enrolled in the course and only for the duration of the course. If a learning management system is unable to provide this level of protected access, copyrighted materials should not be hosted online.

Note: Reproductions of copyrighted material must be made in compliance with the University of California's Copyright Policies.

Contacts for Libraries with Course Reserves:

Library Location

Fax for Submittal

Email for Submittal

Phone if Questions

Anthropology

 

llee@library.berkeley.edu

642-2419

Art History-Classics Library

 

tlopez@library.berkeley.edu

642-5358

Bioscience & Natural Resources Library

 

bioscirc-library@berkeley.edu

642-2030

Business Library

 

lpfister@library.berkeley.edu

643-0530

Chemistry Library

 

aconcepc@library.berkeley.edu

642-3753

Earth Sciences and Maps Library

 

zveley@library.berkeley.edu

643-7041

East Asian Library

642-3817

eastcirc@library.berkeley.edu

642-2556

Education-Psychology Library

642-8224

lvillega@library.berkeley.edu

643-6225

Engineering Library

 

engires@library.berkeley.edu

643-5565

Environmental Design Library

 

envi@library.berkeley.edu

643-7222

Ethnic Studies Library

643-8433

esl@library.berkeley.edu

642-3947

Graduate Services

 

grds@library.berkeley.edu

768-7629

Institute of Governmental Studies Library

 

pking@berkeley.edu

643-6430

Institute of Transportation Studies Library

 

kklevine@berkeley.edu

642-3604

Math Statistics Library

 

mvillarr@library.berkeley.edu

643-9860

Moffitt Library

 

dmres@library.berkeley.edu

643-5613

Music Library

 

cgriffit@library.berkeley.edu

643-5556

Optometry Library

643-8600

jkreiss@library.berkeley.edu

642-1020

Physics-Astronomy Library

 

mvillarr@library.berkeley.edu

643-1003

Public Health Library

642-7623

ntran@library.berkeley.edu

642-2511

Social Welfare Library

643-1476

calderso@library.berkeley.edu

642-4432

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