LAUC-B Executive Committee 1993/94 (7) January 19, 1994 Present: E. Byrne (chair), L. Leighton, B. Kornstein, P. Janes, G. Peete, T. Huwe, L. Osegueda, M. Cochran (recorder), L. Castillo-Speed, K. Fromhberg Absent: G. Handman, M. Burnette I. Announcements 1. E. Byrne announced that D. Gregor will continue to be the final decision maker on Peer Review cases. B. Kornstein and E. Byrne will meet monthly with S. Rosenblatt instead of D. Gregor. 2. Travel Update- G. Peete has mailed travel allocation letters. LAG funded close to $12,000 to supplement travel requests from librarians in the Library. The supplemental funding is 100% of the registration and transportation for two meetings. A question arose about procedures for handling a situation where a person submits a request to attend a meeting, after receiving funding, decides not to attend, but wants to substitute another trip. It was decided that the request is justified if the cost of the substituted trip does not exceed that of the original request. 3. Ad Hoc Committees- E. Byrne sent out letters charging the Committee on Streamlining Peer Review. She distributed the latest draft of a letter to the task force charged to review staffing in the Library. Task Force members have been appointed. The Task Force will review staffing beyond that of curatorial assistant. To reflect this expanded charge, the task force has been named Task Force To Examine Effective Allocation of Staff Resources. The deadline for the task force's report is April 15. To assist the group in its work, G. Peete distributed copies of the Strategic Planning Group for Research Services report. ACTION: E. Byrne will ask S. Rosenblatt for the latest version of the Strategic Plan. E. Byrne will send out the Task Force's charge via lauc@ced. 4. Letter to Heilbron (attachment)- The letter to Vice Chancellor Heilbron urging immediate recruitment for a University Librarian has been sent with a copy to D. Gregor. Suggestions from Ex Com were incorporated. ACTION: E. Byrne will send a copy of the letter to Vice Chancellor Heilbron to lauc@ced. 5. Response to Procedures for Appointment, Promotion and Advancement of AULs- E. Byrne is drafting a letter to D. Gregor in response to her draft procedures for appointment, promotion, and advancement of AULs. The letter will emphasize major differences between the Gregor and 1992 LAUC-B versions of the document. Ex Com will wait to receive a response from D. Gregor before making evaluative comments. II. Minutes- Minutes of the December 15 meeting were approved with corrections. III. Continuing Business 1. Goals (attachment)- E. Byrne distributed the latest version of the Ex Com goals in priority order with action steps. The list was reviewed and additional action steps included. A lengthy discussion ensued regarding ways LAUC-B can accomplish its goals. Discussion topics included sponsorship of joint programs, upward evaluation, increasing relations with academic faculty and other library departments such as HRD, the role of LAUC-B in the future of the School of Library and Information Studies, and securing funding for LAUC-B research, travel and programs. Assignments will be given to task groups and individuals. In addition to Ex Com members, LAUC-B members will be invited to serve on task groups. ACTION: E. Byrne will revise goals list and send to Ex Com and lauc@ced. B. Kornstein will report on the status of an additional LAUC-B e-mail at the February Ex Com meeting. T. Huwe will check on the availability of the report from the committee reviewing the future of the Library School and update Ex Com through e-mail. IV. New Business 1. Date for Spring Assembly- LAUC Statewide is late April or early May at UC Riverside. The LAUC-B Spring Assembly must take place prior to the Statewide Assembly and early enough for the LAUC-B Nomination Committee to plan its schedule. The LAUC-B Nomination Committee has to provide a slate, announce nominations at the Spring Assembly and allow the membership 30 days to consider nominees before the vote is taken. Dates recommended for the LAUC-B Spring Assembly were March 23 or 24. The Spring Assembly will be held in the Morrison Room, 8:30-10a.m. Names of potential speakers for the assembly were discussed. Provost Massey's name was suggested. ACTION: E. Byrne will contact Provost Massey to speak at the Spring Assembly. Ex Com members are to send additional names of potential speakers to E. Byrne. E. Byrne will check with the Librarian's Office to make sure there are no conflicts for the March dates and she will contact Fred Yasaki, Library Architect, for anticipated construction noise. 2. Telecommuting Policy- The issue of telecommuting for librarians was discussed at a LAG meeting. LAG could not come up with an overall policy and decided that individual supervisors should discuss and devise a policy. E. Byrne brought up the issue with other LAUC officers in the state. UCLA has a policy for all staff employees. The question was raised as to whether this was more of a union issue than a LAUC issue. ACTION: E. Byrne will request a copy of UCLA's telecommuting policy and will send copies to Ex Com to review for the February meeting. Meeting Adjourned. Next meeting: March 2, 10-12 noon, Bancroft Seminar Room, Vice Chancellor Heilbron to speak.