Doe/Moffitt/Bancroft Strategic Plan:
Program and Facilities
Presented to the Space Assignments and Capital Improvements Committee
September 29, 1998
This presentation updates the presentation made to SACI on December 12, 1997. At that meeting, we described the background of the Doe/Moffitt/Bancroft strategic planning and seismic programs, the goals of our space plan, and floor plans. That report can be found on the web at: saci.html.
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Goals of the Space Plan
Our goals for the Space Plan remain the same as in 1997, to:
- Improve Research Support
- Strengthen Undergraduate Services
- Improve Staff Productivity
- Increase Space Available to The Bancroft Library
In achieving these goals, we continue to employ highly collaborative processes among faculty, librarians, and students. Our planning is intended to result in programs and facilities that can support multi-disciplinary research and foster collaborative approaches to teaching and learning. Each project includes strengthening the infrastructure so that scholarly inquiry to and use of both digital and print resources are made as effective as possible, and so that library programs supporting information literacy are effective. Despite some setbacks caused by delays in Phase III of the seismic strengthening of Doe Library, a great deal of progress has been made on the projects described in December.
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Improve Research Support
Restoration of the research focus in Doe Library continues to be a high priority. Faculty and librarians have worked closely together to develop plans for new and improved services, many of which will be realized during this fiscal year. As reported to SACI last year, the Humanities Reference and Research Collection will move from Moffitt to the west side of Doe's second floor. The expected date for completion of this project is now January 1999. The planned integration of the Carl G. Rosberg Library into the renovated North Reading Room, will be part of a larger project to create a new International and Area Studies Reading Room, which, pending funding, is now scheduled to be completed by fall of 1999.
A task force comprised of faculty and graduate students from the departments of History of Art and Classics and librarians recently completed a report recommending improvements to library collections and services supporting those disciplines and the visual arts more broadly. In a thorough exploration of the needs and options, the task force recommends creating a new Visual Arts Library, relocating the Art collections from the Main Stacks, where they are subject to damage, into a new facility in the Doe core. This new facility, which would provide services to multiple constituencies drawing on visual arts resources, could occupy either the current ground-level space, or floor three and a fourth floor mezzanine of a "floor-through" of the Doe core. The Classics Service on the third floor of Doe could then be improved, and the Department's epigraphy collection could be accommodated alongside the other research collections. The Library is working with the departments and Dean of Humanities to perform a detailed study of the costs to create the Visual Arts Library and improve the Classics Service.
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Strengthen Undergraduate Services
Last year, a joint Library/Senate Committee on Library Undergraduate Services Task Force made important recommendations for improvements to undergraduate library services. These recommendations, combined with plans previously underway, are resulting in a very active program of Moffitt renovation and renewal this year.
The Free Speech Movement Café, a donor-funded project, is in the active, detailed planning stages. It will be located in the southwest corner of Moffitt library, encompassing the space currently occupied by the Microcenter, and enabling improvements to the west terrace and north entrance of Moffitt.
Building on the Information Gateway, which opened last year, and the FSM Café, which will open next year, Moffitt's entry is undergoing significant renovation. During this fiscal year, the entry gates will be completely redesigned, making them ADA compliant. In addition, new wiring will enable us to combine circulation and security checkpoints, improving staff utilization. Moffitt's entry will include a new ATM Kiosk, providing a critically-needed service and generating modest revenue. In order to create an interior entry to the new café, staff areas will be redesigned to improve efficiency, and self-check-out kiosks will be installed to improve services at reduced staff costs.
The number of workstations in the Information Gateway was doubled this summer, and a new printer facility will open later this fall on the west side of Moffitt's third floor. New wiring and furnishings are being installed to support this new service.
In order to accommodate the café, the Microcenter will be moved to Moffitt's first floor, where it and the Media Resources Center can begin to form the foundation for improved multi-media services for faculty and students. Slated for expansion through minor capital project funds, the Media Resources Center will include improved facilities for individual and group viewing as well as a new service center and better housing for the collections. This expansion will also require relocation of Art History's viewing alcoves. The Microcenter and Media Resources Center projects will be completed by the end of this academic year, and the café will open in December 1999.
The Library has an active information literacy program, which currently reaches 20,000 students per year in a combination of course-integrated and drop-in instruction. In addition, we offer seminars to faculty and graduate students, covering new information resources in individual disciplines. The biggest drawback to expanding this program is lack of classroom space, and funds are still being sought to convert Moffitt's seismic corners into high-tech classrooms.
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Improve Staff Productivity
The renovation of Moffitt's third floor, described above, will improve staff productivity by creating improved work spaces, installation of self-check-out kiosks, and consolidation of circulation and security check-points.
The Library also has plans to consolidate the Library Business Office and Human Resources departments into a single department in a new location. Currently located in a warren of offices in the annex, these operations would operate more smoothly and efficiently if combined into a single suite. The tentative location for these services is the first floor of Doe. Relocation may wait for Doe, phase IV, which will require complete decanting of the Annex, or it may precede this project, depending upon budget and workload.
The consolidation of Bancroft technical services staff, described below, will improve both quality and efficiency of these operations.
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Increase Space Available to The Bancroft Library
Large-scale renovations to The Bancroft Library will have to await the Doe phase IV seismic project. However, several smaller-scale improvements are underway. The relocation of Humanities and Area Studies librarians to Doe's second floor, adjacent to the Humanities and Area Studies services, will make these key staff more easily available for research consultation, and will free up Annex space for Bancroft administrative offices. In addition, private funds are in hand for renovations to consolidate Bancroft technical services operations on Tier 8 of the Annex in order to free up other stack space in the annex and increase staff productivity.
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In addition to the programmatic goals met by the projects above, there are a number of seismic surge projects underway. These include:
Related to Doe phase II is the return of the Photo-Lab and the Preservation offices to the Basement of Doe. Because these relocations are less urgent than other surge projects and program improvements, we have not yet established a firm timetable for their return; however, we expect that they will occur during this fiscal year.
A number of units were affected by Doe phase III seismic surges, and they will be restored by the end of this academic year unless additional slippage occurs in this project. These units include the Morrison Reading Room, which will be returned to its former location at the North entrance and the South/Southeast Asian Library Service, which will return to the fourth floor of Doe. In addition, Doe's north doors and the Information Center entry from the Brown gallery will be reopened.
The Environmental Design Library, which is located in Wurster Hall, will be relocated temporarily to the fifth floor of Moffitt library, beginning in summer 1999 for a period of two years. Although the Environmental Design surge will delay implementation of some of the recommendations of the Undergraduate Task Force, it will ensure that the heavily-used collections of the Environmental Design Library remain readily available to the campus community.
Doe phase IV will require the complete decanting of the annex.